Vanessa Stewart
vanessa.stewart@scott.kyschools.us
(502) 570-3016
In an effort to comply with board policy and KDE accounting procedures for Kentucky school activity funds (Redbook) please use the following guidelines pertaining to grant applications and funding:
ANY GRANT THAT REQUIRES MATCHING BOARD FUNDS, ADDITIONAL STAFFING OR ADDITIONAL STAFF RESPONSIBILITIES MUST BE APPROVED BY THE BOARD OF EDUCATION - ALL OTHERS REQUIRE PRINCIPAL APPROVAL ONLY!
Scott County Board of Education Policy #01.11 (Applications for Grants):
Schools, employees, and school-related groups who are applying for grants on behalf of the District or District schools that require board approval shall send a copy of the completed application to the Superintendent/designee, who shall present the application to the Board with a recommendation for approval or disapproval.
However, grant applications shall not require prior Board approval in the following instances:
- Grant applications permitted by law to be submitted by individual schools without Board approval;
- Grants not requiring matching Board funds;
- Grants not requiring additional staffing or additional staff responsibilities
Once funds are awarded:
- Notify Vanessa Stewart in the Business and Finance Office send a copy of the grant application and award notification.
- When the funds are received, the check must be forwarded to the Business & Finance office for deposit. (see Redbook below)
- A grant project will be set up at the district level for expending the funds.
Per KDE Accounting Procedures for Kentucky School Activity Funds (Redbook):
No grant monies, day care fees, adult education fees, or tuition fees shall be deposited in the school activity fund as they must be handled through the central office bank account.