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Board Summary December 3, 2013

In a continuing effort toward creating a collaborative culture, please find a summary of Tuesday night’s Board of Education work session. This is being forwarded to all employees and parents/community via e-communications. This is merely a summary and not to be perceived as official board minutes.


On Tuesday, December 3, 2013, the Scott County Board of Education held a work session voting to approve two noted donations, the NEED Energy Grant for Lemons Mill Elementary School, and the Scott County High School Project Graduation External Booster agreement.  Members also discussed the process for selecting the auditor for Fiscal Year 2014 after reviewing the process used previously to select Carter and Associates, the auditor used by Scott County Schools for the last three years.  Director of Finance Randy Cutright shared that it is best practice to change firms or managing partners every five years.  The current auditor for Scott County Schools has expertise with new Redbook regulations.


In other business, members discussed next steps in the planning and building of a second high school.  Kentucky Department of Education approved the BG1 document submitted, the first step in the process.  The Board continued discussion related to the Request for Proposal (RFP) for architectural firms as well as suggested timeframes for this course of action and methods of advertising to notify interested firms of the RFP.  The RFP for architects will be presented at the December 10, 2013 meeting of the Scott County Board of Education.


Superintendent Patricia Putty and Director of Maintenance Zan Rexroat provided a general overview of the process.  After the RFPs have been reviewed, the Board would then make a decision about the number of firms which will have the opportunity to make a formal presentation before the Board.  Presentations would include drawings, illustration of expertise, discussion of cost, and a question and answer session for members of the Scott County Board of Education.  Once a firm is selected, architects will work closely with teachers, administrators, safety representatives, and Board members to develop more detailed schematics for the new high school.


In further discussion, members reviewed the process for selection of a new Local Planning Commission (LPC) as a first step for the process that must be in place by December 2014.  Superintendent Putty stated that the committee makeup is very specific.  For a district of our size, the LPC must include: four parent representatives; four teacher representatives; four building administrators; Director of Facilities; one Central Office administrator; three community representatives; one board member; and a representative of the local Department of Planning and Zoning.  Before a required orientation meeting for the LPC, the district must complete a building assessment which evaluates the current condition of schools.


Before adjournment, the Board reviewed items on the tentative agenda for the Dec. 10th meeting which include recommended boundary redistricting for Lemons Mill Phase II.  Two public forums will be held to discuss these recommendations.  The first will be held at 7:45am on Tuesday, December 10, 2013 at the Scott County Board of Education building located at 2168 Frankfort Road.  The second will take place at 5:00pm on Dec. 10th at the same location.  Superintendent Putty also extended congratulations to the Scott County High School Football Team who will advance to state championship competition on Friday.

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