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Scott County Schools


Contact Information

Sherry Robison

Vanessa Stewart

In an effort to comply with board policy and KDE accounting procedures for Kentucky school activity funds “Redbook” in regards to grant applications and funding, please use the following guidelines:


  • If grant funds are awarded, the Business & Finance office must be notified. State and Local Grants: Vanessa Stewart; Federal Grants:  Sherry Robison
  • When the funds are received, they must be forwarded to the Business & Finance office for deposit into Board funds.
  • A Grant project will be set up at the district level for expending the funds.


Per Scott County Board of Education Policy 01.11

Applications For Grants

Schools, employees, and school-related groups who are applying for grants on behalf of the District or District schools shall send a copy of the completed application to the Superintendent/designee, who shall present the application to the Board with a recommendation for approval or disapproval.

However, grant applications shall not require prior Board approval in the following instances:

  • Grant applications permitted by law to be submitted by individual schools without Board approval;
  • Grants not requiring matching Board funds; or
  • Grants not requiring additional staffing or additional staff responsibilities

    In those cases where prior Board approval is not required, applications must be reviewed and approved in writing by the Superintendent/designee


Per KDE Accounting Procedures for Kentucky School Activity Funds “Redbook”

  1. No grant monies, day care fees, adult education fees, or tuition fees shall be deposited in the school activity fund as they must be handled through the central office bank account.

Typical budget items include:

Fixed costs: (Social Security, Worker's Comp and Unemployment Insurance for each employee)

Fringe costs: (Insurance and Retirement)

Indirect costs: (Determined annually by Kentucky Department of Education. Contact Grants Management Office for the percentage to budget or click link.)

Equipment and Supplies

Mailing / Shipping

Printing / Copying

Travel Expenses