In a continuing effort toward creating a collaborative culture, please find summaries of the Board of Education meeting on 9/26/13 and the Work Session on 10/1/13 . This is being forwarded to all employees and parents/community via e-communications. This is merely a summary and not to be perceived as official board minutes.
October 1, 2013 Work Session Summary:
During the Scott County Board of Education work session on October 1, 2013, members discussed the general steps in the process of building a second high school. First, the Board submits a BG-1 for Funds Available to the Department of Education. This step sets up the project, assigns a project file number with KDE, and lays the groundwork for future steps. The BG-1 can be revised as necessary by the Scott County Board of Education. Estimated time to complete and submit the BG-1 is six weeks. Through the course of the meeting, the Board decided to amend its meeting agenda to add an action item related to the BG-1 calling for and approving a motion to authorize district staff to develop the BG-1 and submit to the Board of Education for review and approval.
Step two in sequence is the development of an education program for the new high school. Taking approximately two weeks, decisions must be made during this step in regard to the duplication of programs at the two high schools. This step involves meetings with Scott County High School staff and administrators as well as district administration and members of the Board of Education. Chip Southworth, Director of Secondary Schools, suggested visiting schools which have recently completed this process. The general education curriculum plan is a starting point for any new facility and undergoes revision as needs are more clearly specified.
The next step involves the selection of an architect. During approximately six weeks, the Board can elect to advertise and then send Request for Proposals (RFP) to all those who respond or can send the RFP to their choice of at least three firms. In the past, a committee has reviewed the RFPs, scored each using a rubric, and then developed a recommendation to bring before the Board of Education. Step four, which can happen during the same six week timeframe, involves decisions about the use and selection of a construction manager or a general contractor. Using the expertise of Director of Facilities Mike Luscher, the Board considered the advantages and disadvantages of each option and discussed the requirements related to the RFP for this position.
During the following four months, the selected architect would work closely with school personnel to design a 1500 student capacity high school. They would specifically layout the school footprint before designing a schematic based on the number and types of classrooms and shared spaces needed in line with available funding, step six. Finally, the project would follow KDE design and construction regulations to build a second high school taking approximately 26 months to complete.
In further discussion, members of the Board of Education walked through the requirements for a public tax hearing to levy taxes needed to fund a new high school. Director of Business and Finance Randy Cutright will have the necessary advertisement ready for Board review at its next meeting scheduled for Tuesday, October 15, 2013 at 6:30pm at Central Office. Before adjourning, the Board reviewed the agenda for the Oct. 15 meeting. Superintendent Patricia Putty shared assessment results for each school, made available with the release of School Report Cards on Sept. 27, 2013. View School Report Cards on the Department of Education Open House website at http://applications.education.ky.gov/src/.
September 26, 2013 Board Meeting Summary:
The Board of Education held a regular meeting on Sept. 26, 2013. The Board considered donations, fundraisers, and grants as outlined in the meeting agenda. Director of Business and Finance Randy Cutright presented the FY 2014 Working Budget. The Board voted to approve the Working Budget and presented for submission to KDE.
In other business, the Board approved a contract with the Lexington Convention Center for the Scott County High School Prom scheduled for April 12, 2014. After review, discussion, and amendments, the Board voted to approve Job Descriptions for Director of Transportation, Director of Safety, and Transportation Manager. The Board also approved the appointment of Matt Thompson, Assistant Superintendent of Student Learning, as a member of the Certified Evaluations Appeals Panel. Chip Southworth, Director of Secondary Schools will serve as an alternate for this panel.
The Board also completed a first reading of policies related to safety, building lockdowns, and severe weather drills and approved policy changes after the completion of a second reading for policy 03.221 (Salaries) and 09.112 (Open Enrollment). View policies related to safety, building lockdowns, and severe weather here: /userfiles/1523/Policy%20First%20Read%209-26-13.pdf.
The Board then reflected on the second public forum regarding the building of another high school before Superintendent Putty provided information related to the soon-to-be-released assessment scores during the Superintendent’s Report. Matt Thompson shared information related to Fees v. Donations, information taken from the Redbook Activity Funds guidelines for schools. It was also announced that Royal Spring Middle School Teacher Willow Hambrick is one of 24 Ashland Oil Achievement Award Winners to be considered for the Teacher of the Year Award this year.